If a department or entity is frequently requesting approval to deviate from standard procurement processes, it can be an early warning sign that the procurement function is not planning its procurement adequately. It can also serve as an indication of possible poor governance practices and service delivery issues.
The quarterly deviations reports list the department/entity requesting deviations, the project description, the supplier, the value of the contract, the reason for requesting the deviation, the date that the department/entity made the request, whether Treasury supported the request and the contract start and end date. This information can be used to gain a snapshot of the procurement practices of departments/entities. The information can be analysed in conjunction with National Treasury guidelines for managing deviations, contract variations and expansions.